![]() If you find that checked items are getting in your way (look at you, completing things!), you can either click the Clean Up button in the toolbar, or by using the Command-K keyboard shortcut. You can choose what causes OmniFocus to clean up automatically in the Organization preferences. Stay organized on all your devices OmniFocus syncs across all your Apple devices or to your PC with OmniFocus for the Web. Rather, it appears checked off until you do something that tells OmniFocus to “clean up”, such as switching to the Projects or Contexts perspective. Adding a task to your Inbox is as simple as typing a quick keyboard shortcut. When you mark an item complete by clicking its Status Circle, the item doesn’t immediately disappear. ![]() You can also set due dates, defer dates, and repeat intervals for actions-for the details, see Dates and Times. You’ll find more information about these in Notes and Attachments. You can enrich the information you include with an action by adding Notes and attachments, such as images and audio recordings. OmniFocus is based off the work-philosophy of David Allen, who wrote the book, Get Things Done. Now, they shifted their focus to be a maker of Apple apps. The company is based out of Seattle, and started as a consulting firm in the 90’s. You can also use the Inspector for even greater control. OmniFocus is a task-management system built for pros. To edit the details of an action, select it and add data right in the main outline. Once you’ve assigned an Inbox item to a project, it becomes an action that you can see in the Projects or Contexts views, or in any custom perspective you’ve assigned it to. When you check an item as completed, it’s moved from the list of available items to the list of Completed items and becomes invisible under the default View options. This happens when you decide that an item is part of a larger goal-a Project-and you file it away with similar to-dos (more on this in the Projects and Contexts sections).Įach action has a Status Circle on its right edge for marking it complete. Most of the Inbox items you create ultimately end up as actions. Some items, though, are worth categorizing and providing fine details so that you have all the information you need at hand when you’re in a particular place or focusing on completing a particular project. Instead, you just leave this item in your Inbox as a constant reminder to yourself that you need to change the lightbulb in your workshop, especially before you plan to use any power tools. This Inbox item doesn’t need to be part of the Household Chores project, and adding the Home context seems like overkill. That’s a simple enough task that you can do it at any time. For example, let’s say you create an Inbox item to remind you to change the lightbulb in your workshop. Some of these Inbox items are so simple that you can knock them off while they still reside in your Inbox. The things you create are placed in your Inbox, and are known as Inbox items. Let OmniFocus be your “brain away from brain” for when you can’t remember that really important thing you need to do by next Monday. ![]() One of the best ways to get familiar with OmniFocus is to sit down and do a “brain dump” into your Inbox. ![]() You can throw any stray thought into your Inbox. The things that you’d like to do-tasks, to-dos, aspirations, plans, chores, life goals-all have a home in OmniFocus. The Inbox is the hub of all activity, and is the catch-all space for depositing just about everything that’s on your mind, no matter how big or small. The best place to go is your Inbox, since this is the place where you’ll do most of your initial work in OmniFocus. A few weeks in to the change, and things are working smoothly.When you first start using OmniFocus, you might be thinking “Where do I start?”. I used to just look at the Inbox at 4 PM each day, but I found that things would sit too long without being addressed. During my sweep, things get a context, project and due date. I add all sorts of things to the app - especially from the iPhone - that initially land in the Inbox. I sweep the OmniFocus Inbox at least twice daily. Stepping through each project and folder is a great way to make sure that no corners of OmniFocus get too dusty. The review functionality built in to the iPad app makes the app worth it.
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